UPDATED 4/6 [See time sensitive advocacy issues at the bottom] Times of crisis test not only the character of individuals but reveal the flaws in our man-made systems – including how we get food from farm to table. As we face the reality of the COVID-19 pandemic, many will feel a loss of control, safety and security. It is natural to cycle through the stages of grief during times like these: denial, anger, bargaining, depression, and acceptance. As someone working with nonprofits and farmers (arguably the riskiest small business of all), we must quickly move to the next stage: action. Nonprofits notoriously run on shoe string budgets, tenuous at the best of times; these organizations face further pressure in times of crisis because they often are charged with serving the most under resourced, under represented, and vulnerable populations. In parallel, our food system (especially our local food supply chain) from farmers, field workers and food hubs to food banks, farmers markets, and restaurants, are all operating on the tightest of margins, the lowest of wages, and the highest levels of risk often directly dependent on uncontrollable variables such as the weather and the economy. In summary, this crisis is about to create a ripple effect that will place both those most vulnerable and those serving them at risk. Which brings us to the question: how can we increase our resiliency in this time of crisis?
First, we should all regularly review the recommendations directly from the CDC including testing, best practices, and posters.
Second, it is important that we spend time learning how we can take care of ourselves as individuals first, including accessing healthcare through tele-health programs when possible (in Charleston, MUSC is providing tele-health coronavirus screenings with promo code “COVID19”). Third, keep an eye on information mapping the spread of this virus (but honestly, it is just pretty depressing). And finally, we all could use some good old fashion advice from an Italian Grandma, some heart warming community singing to lift our spirits, or an inspiring compilation of some GOOD NEWS from across the country. Now that the basics are covered, we can dig in to the tactical aspects of this challenge.
Resources for the front lines
To all the nonprofit leaders out there (and social impact businesses a like), if there is one thing that our industry is capable of, it is acting quickly on a tight budget with a spirit of collaboration. So many organizations have pulled together incredible tools/resources shared below. Together SC created this incredible post: “What to do if the Coronavirus comes to call” that outlines a thought process as well as shares tools. Resources range from internal operation considerations, communication strategies to recommendations on “shoring up financial reserves” and considerations around discrimination relating to the virus. You can also check out risk management tools for your team, tools on what your board should being doing during this time , how to handle cancelling an event, how to manage teams while working remotely, and how to shift your strategic plan in a time of crisis. As employers it is also important to keep up to date with the fair labor standards, strategies for shifting your human resource practices, and unemployment policies during this time (also check your local Department of Employment). Lowcountry Local First advocates for local businesses (including farmers) in South Carolina and has already begun gathering feedback from their members through this survey to collect and share ideas for weathering this storm and supporting local businesses and farmers safely during this crisis. If you are looking for an active nonprofit Facebook community, check out the Nonprofit Happy Hour official COVID Development Teams thread.
LISTS OF LISTS: National Good Food Network has compiled this folder on Google Drive to store the valuable resources that are being passed along in their COVID-19 ListServ which includes Resource Spreadsheet with resources curated from across the country and organized by food systems topic. For folks in the Southeast, here is a compilation by state from Southern SAWG. ATTRA has an easily searchable directory that does include funding resources and ASAN created this great highly organized spreadsheet with tabs full of resources for all of the categories listed below- many of the resources are specific to AL but also includes regional and national as well.
HEAL Food Alliance has created robust working documents full of resources as well as Food & Land Sovereignty Resource List for COVID-19 (compiled by Soul Fire Farm, Black Farmer Fund, and Northeast Farmers of Color). The National Council of Nonprofits includes resources in addition to those above “Nonprofits and Coronavirus, COVID-19”. The Restaurant Workers Community Foundation list includes information and resources for restaurants and workers. Johns Hopkins Center for a Livable Future’s Food Policy Networks team has compiled Food Policy Council focused list of resources, models/examples, funding, and other shared practices in COVID-19 response. Clara.firstname.lastname@example.org compiled and organized resources into Google Drive folders and By Vanessa Garcia Polanco has created an incredible list of articles.
FUNDING: The National Center for Family Philanthropy has compiled a list of funding that includes this incredible map of local funding across the nation. Step one, see above. Farmers, see the section below. In addition to the robust list of funding sources above, you can also Apply for Disaster Assistance Loans for Small Businesses Impacted by Coronavirus (COVID-19) through the Small Business Administration (SBA). Food Access groups can apply for funding in support of youth food access programming. If you are a prior Crossroads funding recipient, you can apply for additional support. I would encourage those working in food and beverage to see if there are local fundraisers, like those hosted in Chicago or the virtual tip jar sites listed in the article.
I am working on transcribing the list below but until then, see below.
FOOD ACCESS groups, as noted above can now apply for funding in support of youth food access programming. USDA proposed a number of changes to school meal programs – comment period ends March 23, 2020. There is also this helpful handout on where and how to donate food that can be shared with your networks. Eat Smart Move More SC created an incredible list of resources including best practices on how to safely distribute food using grab-and-go and other distributions techniques. There is also a great example of creative food distribution strategies in NYC, a national Gleaning Map for food recovery, and an online food calculator for shopping during a pandemic.
COMMUNICATION TOOLS: As we all begin the process of social distancing, quarantines, and in some cases, sheltering in place, we will rely more heavily on digital communication tools. As someone that already works from home, I can say that there are an array of choices. Google and Microsoft are offering their conferencing tools free-of-charge for a limited time. Slack’s free version is very robust and I highly recommend it for teams or collaborations, including industry collaborations (ex. area Food Banks coordinating). GoToMeeting is also offering their remote work tools free for three months. Zoom has a free option, just get ready for that 40 minute meeting cut-off. If you are like me and have to worry about the occasional baby cry or kiddo interrupting your call (we’ve all seen the video), I personally have gotten creative by adapting a little video conferencing space in my closet and when necessary taking calls in my car in the driveway.
To my farming friends, you are not alone and there are entire networks of food system leaders working hard to come up with solutions, including the National Good Food Network who dedicated an entire session to this process at their conference last week and have already created a COVID-19 Response Team listserv and working document. The National Young Farmers Coalition also has an array of resources to stay connected and in touch, including a survey to find out what your needs are. If the thought of another tough season has you feeling completely overwhelmed, there are farmer crisis hotlines available including Farm Aid at 1-800-FARM-AID (1-800-327-6243), the RAFI-USA hotline 919-542-1396 and press #1 for the Farmer Crisis Hotline or toll-free at 866-586-6746 or the suicide prevention hotline at 1-800-273-8255 (online chat also available).
If you are in need of financial support, I encourage you to look at the funds available through SBA mentioned above– if you need it, here is specific language that clarifies that farms ARE included in the EIDL program (which is NEW and has not made its way to the actual SBA offices yet) as well as the Paycheck Protection Program as described here by CFSA. Even if you are unsure of your status, it is recommended that you go ahead and gather the necessary documents so you can apply as soon as your able, as funds are first come, first serve. Also check out this incredibly robust list from ATTRA: https://attra.ncat.org/covid/#assistance including a new fund from American Farmland Trust- Farmer Relief Fund
Farmers can also find general disaster resources here and many state farm organizations, such as the Carolina Farm Stewardship Association (NC and SC) and The Food Well Alliance (ATL) have pulled together additional resources. As we all know, the spring season is often the most profitable for farmers selling direct to consumer and with market closures and the downturn in the economy, now is not the time to have an abundance of supply and no way to connect with the demand.
The most comprehensive and proactive measures I have seen are those taken by 4PFoods in Virginia, as outlined in the following case statement as well as this robust trading and connections spreadsheet created by Farm to Institution New England (FINE). The overall message: We have to quickly shift the flow in our supply chain by directing food traditionally sold into farmers markets and restaurants and instead focus on selling to customers using home delivery services, redistributing to food banks and school feeding programs. This process includes leveraging the schools buses not currently in operation, cold storage that is currently empty, food service workers without jobs, and above all- gaining financial investments from the public and private sector to implement these strategies.
So what can farmers do in the immediate future? Here are some ideas:
- Is there a shelter in place order in your city, county, or state? Make sure you are reaching out to your Department of Agriculture for support in providing proof of your essential status. For example, the SC Commissioner of Agriculture, Hugh Weathers, has drafted a Notice of Essential Food and Agriculture Employee form that farms in these areas may fill out for each employee certifying them as an essential employee. They should keep this letter with them while commuting to and from work. Commissioner Weathers also sent this letter to the law enforcement community in regards to his notice.
- Make sure you have contact information for your customers so you can communicate with them, keep them informed on social media, and outline what steps you are taking to protect your products and workers (washable containers, gloves, masks, social distancing, general food safety practices). If you are a U-pick operation, there are even resources to build your own wash station.
- Reach out to your local food hub to see if they have the capacity to buy your product or if they are aware of any processors able to process, dehydrate, and/or freeze as well as provide storage.
- Connect with home CSA Delivery Farms and CSA/Box Services to see if they are able to buy and sell your products.
- Create your own pre-packed boxes for customers and develop curbside pick-up or delivery. There are a variety of softwares out there Local Food Marketplace, Farmigo, Barn2Door, CSA Member Assembler, CSAware, HarvestHand, The CSA Toolbox and soooo many more. You can also check out the recorded webinar from Oregon Tilth on this topic for resources and support.
- Consider making value added products with pre-approved recipes (remember, you will have to go through proper channels in your state to meet the processing requirements- examples resources from CA and NC) and/or working with companies that can do this for you. You may even know of chefs in your area that would like to partner on products that they can use in their kitchens when business picks back up.
- Market the fact that there are great health and immunity benefits of fresh fruits and veggies (ex. high vitamin C in berries and broccoli) as well as sharing recipes for immune boosters like fire cider.
- Encouraging customers to buy and bulk and freeze in case of quarantine.
- Sell gift cards that customers can cash in later on in the year.
- Reach out to your local food bank to see if they have the capacity or resources to purchase product. If you simply are not able to harvest, you can also see if they have any groups interested in gleaning.
- For the farmers markets that have remained open, here is a good example of how a market in NC is making an effort to reduce exposure. Also see below on the campaign for #farmersmarketsaregrocerystores
- If you are operating a market, check out this awesome example drive through order form from the East End Farmers Market in KY.
- Check out this great post from RAFI-USA on alternative sales options for direct to market farmers.
Advocating for support
Beyond keeping the operations running, we will all have a role to play in advocating for policies and relief packages that take the broader food system as well as nonprofits into consideration. Much of the work will need to be done at a state and regional level, just as the folks at 4PFoods. It has been indicated that agriculture is considered “Critical Infrastructure” but there are a lot of questions about where activities around food access and farmers markets will fall in these definitions.
There is currently a campaign from the National Young Farmers Coalition to urge members of congress to include farmers in their relief packages and you can also sign up for action alerts or also use this form from American Farmland Trust.
Carolina Farm Stewardship Association and allied organizations have assembled an advocacy toolkit to help communities fight to keep their markets open, and to re-open markets that have been wrongly closed.
“The toolkit includes a link to COVID-19 Operational Guidelines and Tips for Farmers Markets, which provides information on social distancing and sanitation practices that should be implemented at markets to maintain public health. It also includes resources to use when convincing local authorities to allow markets to continue and advocacy strategies to generate public support for the issue in your community. Please share these resources with the hashtag #farmersmarketsaregrocerystores.“
The team at Local Progress has pulled together a number of recommendations and actions highlighting the need for advocacy around equity during this time.
At the end of the day, we all have the opportunity to support our local farmers and reach out to nonprofits in our community to find opportunities to help, even from the safety of our homes. I hope we can use this time to cherish those we love, spend more time outdoors connecting with nature, and leverage this as a catalyst towards building a more resilient local food system.